Setting Up Internal Reporting Channels: A Guide
Setting up an internal reporting channel doesn’t have to be complicated. With the right solution, you can be compliant in just a few minutes.
Step 1: Choose the right solution
You have several options for organizing your reporting channel:
- Internal handling: An employee is designated as the reporting officer
- External handling: An attorney takes on the role of ombudsperson
- Digital platform: A software solution like Epactum supports the entire process
Step 2: Set up reporting channels
The HinSchG requires that reports can be submitted through various channels. A digital platform has the advantage of bundling all channels and ensuring confidentiality.
Step 3: Inform employees
Your workforce must be informed about the reporting channel. This includes:
- Clear information about how to access the reporting channel
- Information about whistleblower protections
- Explanation of the process
Step 4: Establish processes
Define internal procedures for handling incoming reports. Pay particular attention to compliance with legal deadlines.
Conclusion
With Epactum, you can cover all four steps in a single platform. From setup to employee information to case management, everything is covered.